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Events requiring staff present at the event, please note a labor fee of $25 per server per hour will apply. All types of events occurring after 6pm, there will be a labor fee of $25 per server per hour for the length of the event. This fee applies to all types of events occurring after 6pm.If the proper amount of time is not allowed for set up or cleanup, there will be a labor fee of $25 per additional server required to accommodate the shortened time (see set up and clean up policies for details).
A labor fee will apply if staff is requested to return at a later time other than scheduled end time for cleanup. All platters, plates, silverware, serving utensils, etc. are property of Bon Appétit and are required for other events. All items must be picked up by Bon Appétit at the clean-up time. If any items are missing, there will be a $25 charge per item. If additional linen is requested from our servers, there will be a charge of $4 per linen, if available. Florals are provided upon request at events catered by Bon Appétit. An equipment fee of $100 will be applied for any vases or containers removed from the event.
Bon Appétit has established a minimum amount of $250 for off-site catered events (events located off of Westmont’s main campus in Montecito). If your event total, before taxes, falls below this level, a catering surcharge will apply, according to the table below. Events under $75 – surcharge of $150 Events from $76 - $100 – surcharge of $100 Events from $101 - $125 – surcharge of $75 Events from $126 - $150 –surcharge of $50 *Charges can vary and are subject to event size and location.
In arranging for catered events, attendance must be specified by 10 a.m. three (3) business days in advance of the event. This number will be considered your guaranteed final count which is not subject to reduction. Increases to your guarantee after said date are subject to approval by the Catering Department and may incur additional charges.
Events cancelled within 72 hours of scheduled start time are subject to 100% total cost fee. Additionally, any event cancelled or changed within 5 business days of the scheduled date will be billed for any direct expenses incurred by Bon Appétit on behalf of the event (food, equipment, linen rentals, etc.)
We request ten (10) days’ notice for all orders placed from our regular menu. Orders placed within 3 days of event date are subject to confirmation. You must contact the Catering Office if placing an order within this time frame. A two (2) weeks’ notice is required for special request menus and groups over 100 guests. One (1) weeks’ notice required for events requesting rentals such as linen, floral, etc.*This helps us ensure we have the food, beverages, staff and equipment for a successful event.
Two (2) hours’ set up time and one (1) hour clean up time is required for events involving china (served or buffet). 45 minutes set up and clean up time required for snack/beverage orders. Please request your room reservations/table set ups accordingly. Please specify on your catering order what tables have been ordered for catering set up. Note: Tables should be ordered through Campus Events (scheduling@westmont.edu)
Please note that we require one (1) hour of service time for meals requiring table service (served meals). This hour begins at the scheduled guest arrival time. If you have a program, please keep this time frame in mind to provide optimal table service. We provide food based on your guaranteed guest count.
Buffet tables are covered with house linen at no additional charge. additional house linen (i.e. guest tables, registration, bars, etc.) available for an additional $4 per linen and must be ordered in advance.
Linens are provided at no extra charge for all food/beverage tables Bon Appetit uses for any catered event set up. Linens are provided for guest tables with Specialty Buffets or Table Served Entrée orders. House colors are black, white, red, or ivory tablecloths. If you require linens for additional tables please order 2 weeks in advance. Last minute orders will result in a $45 charge for expedited delivery.
85"x85" Standard Square Linens (Also used for Guest Rounds) - $4 each
52"x114" Banquet Linens - $4 each
52"x52" Colored Overlays - $4 each
Linen Napkins - $0.50 Each
China is available at an additional cost. House linen napkins are offered at $0.50 each.
Applicable sales tax will be added to food, beverage, and rentals for catered events.
